You are invited to participate as an exhibitor at the South Carolina Highway Engineers Conference hosted by the SC Transportation Technology Transfer Service (T3S). The conference will be held at The Metropolitan Convention Center, 1101 Lincoln Street, Columbia, SC 29201. The 2016 agenda will include topics for construction and maintenance as well as traffic engineering. The SCDOT personnel that attend the conference will be by invitation only and will be Professional Engineers. Consultants and local agencies are also encouraged to attend.

Exhibitor space will be available on the upper level of the convention center where breaks will be served. The exhibitor space will be allotted on a first come, first served basis.

The conference combines technical presentations with highway product exhibits to provide a forum for exchange of ideas within the transportation community. As exhibitors, you are entitled and encouraged to take part in any and all of our activities, including the luncheons and technical sessions. Your exhibit fee of $600.00 entitles you to two free registrations per exhibit space. Should you plan on having additional support staff or additional registrants, the fee will be $150 per person.

General sponsorships are available at the following levels:

  Silver $500.00—Includes: ½ page ad, and name/logo on all conference materials and signage 

  Gold $1000.00—Includes: one booth, ½ page ad, and name/logo on all conference materials and signage 

  Platinum  $2500.00—Includes: two booths, full-­‐page ad, and name/logo on all conference materials and signage

To register as a sponsor, please contact CJ Bolding at 864-656-4183 or cwboldi@clemson.edu.

Your donation to the conference will be recognized in the program agenda as well as throughout the general sessions and breakout sessions at the conference. For sponsor ads, please send a high-­resolution (at least 300dpi) image of your logo in .eps format to Shaun Gaines at jgaines@clemson.edu. Should you have questions concerning your logo, please contact Shaun Gaines at 864-­656-­1456 or by e-­mail.

Exhibit Rules & Regulations 

• The exhibit fee for the SC Highway Engineers Conference will be $600.00.

• The exhibit booth consists of a formal area with a table, two chairs, and table skirting. Tables will be 8′ x 30″. 

• The exhibit area will be open for setup on Tuesday morning from 8am-10am. Exhibit hours are Tuesday, 10am-6:30pm and Wednesday, 8am-4pm. The exhibit space will be on the upper level of the convention center.

• Electrical service for the exhibit space is available directly through the Metropolitan Convention Center for an additional fee. An electrical service order form is available here.

• Equipment is not allowed in the exhibit space or on premises.

Indemnification Notice

Neither the Transportation Technology Transfer Service (T3S), Clemson University, nor the Columbia Metropolitan Convention Center employees will be responsible for any injury, loss or damage that may occur to the exhibitor or their employees or property from any cause whatsoever prior, during, or subsequent to the period covered by the exhibit contract. The exhibitor, on signing the registration form, releases T3S and the Metropolitan Convention Center from any and all claims for such loss and injury. Exhibitors are urged and encouraged to place “extra-­‐territorial” and other coverage on equipment and exhibits and arrange for extended public liability insurance with your regular insurance carrier.

Exhibitor Registration Fee

Exhibitor Booth $600 (This includes two conference registrations)

Payment Policy

Payment must be received no later than 5 business days prior to the conference. If you registration payment is not received by then, you will not be guaranteed registration for the conference. Walk-ons will be accepted with full payment made on-site.

Cancellation Policy

If you cancel your registration more than 72 hours before a class, your registration fee will be refunded, less a $50 processing fee. If you do not cancel before the 72 hour deadline your registration fee will not be refunded. You may send a substitute in your place, provided that you inform us of the substitute’s name no later than 24 hours before the training.  No-shows will not have their registration fee refunded.